How to Change Signature in Outlook: A Step-by-Step Guide

Problem: You've updated your contact information, job title, or company logo and want to reflect these changes in your Outlook email signature.

Agitation: It can be frustrating when your email signature is outdated and doesn't accurately represent who you are professionally.

Solution: Fortunately, changing your signature in Outlook is a simple process that can be completed in a few minutes.

How do I change my signature in Outlook email?

1. Open Outlook: Launch the Outlook application on your computer.
2. Go to Settings: Click on the "File" tab in the top left corner of the screen, then select "Options."
   
   
   
3. Navigate to Mail Settings: In the Outlook Options window, choose "Mail."

   

   
   
4. Find the Signatures Section: Scroll down to the "Signatures" section.
   
   
   
5. Create or Edit a Signature:

• Create a new signature: Click the "New" button and give your signature a name.

• Edit an existing signature: Select the signature you want to modify.

Customize Your Signature:

• Add text: Type in your desired text, such as your name, title, company, contact information, or a tagline.
• Insert a logo: Click the "Insert Picture" button to add your company logo or other images.
• Format your signature: Use the formatting tools in the toolbar to change font, size, color, and alignment.

Choose When to Use the Signature:

• New messages: Check the "New messages" box to automatically add the signature to all new emails.
• Reply/forward: Check the "Reply/forward" box to include the signature in replies and forwarded messages.
• Click OK: Once satisfied with your signature, click the "OK" button to save your changes.

Case Study:

Example: A marketing professional recently changed jobs and wanted to update their email signature to reflect their new position and company. They created a professional and informative signature that accurately represented their new role by following these simple steps.

Call to Action: Don't let an outdated email signature hold you back. Take a few minutes to customize your Outlook signature and make a lasting impression on your recipients.